Privacy Policy for Flawless Farms

Last Updated: May 23, 2025

Introduction

Flawless Farms is a Michigan-based 501(c)(3) non-profit dedicated to supporting individuals with autism and intellectual/developmental disabilities. This Privacy Policy explains how we collect, use, protect, and share your personal information when you visit our website (https://www.flawlessfarmsmi.com), register for our events, or contact us. It also describes your privacy rights and how the law protects you.

We are committed to keeping your information safe and using it only to support our mission. If you have questions about this policy, please contact us using the details below.

By email: contact@flawlessfarms.net
By mail: Flawless Farms, 12875 King Rd, Concord, MI 49237
By visiting: https://www.flawlessfarmsmi.com/contact

What Information Do We Collect?

We collect information to provide our services, such as event registration and program updates. We collect two types of information:

Personal Information You Provide:
- When you register for events, we may collect your name, email address, phone number, address, and any details about accommodations needed (e.g., for accessibility or disability support).
- If you contact us or sign up for our newsletter, we may collect your name and email address.
- If you make a donation (if available on our website), we collect payment information through secure third-party processors, but we do not store this information.
Information Collected Automatically:
- When you visit our website, we collect usage data like your IP address, browser type, device type, pages visited, and time spent on our site. This helps us improve our website.
- We use cookies and similar tools (e.g., web beacons) to track website activity. Cookies are small files stored on your device. Some are necessary for our website to work, while others help us understand how you use our site. See our Cookies Policy for details.

How Do We Use Your Information?

We use your information to:

Process and manage event registrations, including confirming attendance or providing accommodations.
Send you updates, newsletters, or information about our programs and events (you can opt out at any time).
Improve our website by analyzing how visitors use it.
Respond to your inquiries or requests.
Comply with legal obligations, such as recordkeeping for donations or health-related information (if applicable).

Do We Share Your Information?

We may share your information with:

Service Providers: Trusted companies that help us run our website or events, such as Eventbrite for event registration or Google Analytics for website analytics. These providers follow strict data protection rules.
Authorized Personnel: Flawless Farms staff or volunteers who need access to provide our services or support our mission.
Legal Requirements: If required by law, such as to comply with a court order or protect the safety of our users.

We do not share your information for marketing purposes without your consent. If you make a donation, your payment information is processed securely by third-party providers (e.g., Stripe or PayPal) and is not stored by us.

Protected Health Information (If Applicable)

If you provide health-related information (e.g., disability status for event accommodations), we treat it as Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA), if applicable. We use secure systems to protect this information and only share it with authorized personnel or service providers who follow HIPAA rules. For HIPAA inquiries, contact us at contact@flawlessfarms.net.

How Long Do We Keep Your Information?

We keep your personal information only as long as needed for the purposes in this policy:

Event registration data is kept for one year after the event to facilitate follow-up communications, unless you request deletion.
Donation records (if applicable) are kept for seven years to comply with IRS requirements.
Usage data (e.g., website analytics) is kept for up to two years to improve our website.

If we have a legal obligation to keep your information longer (e.g., for tax or health records), we will retain it as required.

How Do We Protect Your Information?

We use secure methods to protect your information, such as:

Encryption (e.g., SSL for website forms).
Secure servers and access controls.
Contracts with service providers to ensure data protection.

No online system is 100% secure, but we take reasonable steps to keep your information safe.

Your Privacy Rights

You have rights to control your personal information:

Access: Ask us what information we have about you.
Correct: Update or fix your information.
Delete: Request that we delete your information, unless we need to keep it for legal reasons.
Opt Out: Stop receiving newsletters or updates by clicking the “unsubscribe” link in our emails or contacting us.

To exercise these rights, contact us at contact@flawlessfarms.net or visit https://www.flawlessfarmsmi.com/contact.

California Privacy Rights (If Applicable)

If you are a California resident, you may have rights under the California Consumer Privacy Act (CCPA), such as:

Knowing what personal information we collect and how we use it.
Requesting deletion of your information.
Opting out of any data sharing (we do not sell your data).

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Privacy Policy for Flawless Farms

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